Application To Rent A Property

All persons aged 18 years and over, who will occupy the property must be named on the Tenancy Agreement. Each Tenant will be assessed for an equal share of the total rent payable, on the property.  Where a Joint Tenant is not contributing to the rent, a Credit and Identity check only, is required.

If you have any adverse credit history or are concerned your income may be considered insufficient, please notify us prior to reserving the property, as refunds cannot be issued in these circumstances.

The Administration Fee depends on the number of Tenants, as outlined below:

Single Occupancy: £275.00 inc VAT

Additional Tenants: £125.00 inc VAT per person for each additional Tenant

Guarantor: £200.00 inc VAT per person

Company Let: £300  inc VAT


Document Check List

In order for you to move into a property we must have the following:

Photo ID and Proof of ResidencySigned copy of Offer letter
Signed Tenancy AgreementFirst month’s Rent and Security Deposit


To proceed with an application to rent a property we require two forms of ID, one of which must be photographic i.e. a valid Passport or Photo Driving Licence; the second must verify the Tenant’s name and current address, e.g. a recent (dated within the previous three months) Bank statement, a Utility bill or a Council Tax statement. We must see the originals in order to comply with anti Money Laundering Regulations. We will advise on which documents are suitable for proof of address.



You may require a Guarantor (subject to agreement from the Landlord), if any adverse credit history is recorded or if your income is insufficient for the agreement.  References for Guarantor checks are charged at £65.00.  Guarantors are subject to the same reference checks as the prospective Tenant. We require two forms of original ID, as above. We will also need to meet the Guarantor in person.

Administration Fees

The Administration Fee is payable immediately and covers the cost of references, Tenancy Agreement and administration.  This fee is non-refundable if you decide to withdraw from the proposed Tenancy, if your references prove to be unsatisfactory, or if you are unable to proceed in accordance with the initial terms of your offer.

Tenancy Agreement:

Once Cairds are in receipt of satisfactory references, we will prepare the Tenancy Agreement, which is an agreement between the Landlord and the Tenant.  This must be signed and returned by both parties, prior to the commencement of the Tenancy.  A draft Tenancy Agreement is available upon request.

Immediate Part Payment towards Rent and Deposit:

We require an immediate part payment, towards the rent and deposit, as soon as satisfactory references have been received. The remainder of the rent and deposit will be due to Cairds 5 working days before the tenancy commences.

Security Deposit:

Before a Tenancy commences, the Tenant is required to pay the security deposit

(equivalent to 1.5 months rent).  The Deposit is held against any damages to the property or expenses incurred by the Landlord, by breach of the Tenancy Agreement.  The Deposit will not be released until all Tenants have vacated the property and all rent is paid up to date.  If you have pets, the Landlord will require a 2 month deposit.

Prior To Occupation

The first month’s rent, or any other advance rent that has been agreed, and the security deposit must be paid prior to the commencement of your Tenancy and will be accepted by Cairds, Subject to Contract.

Rental Payments

Future rent payments should be made by Standing Order, either to Cairds or directly to the Landlord, as advised.  It is the Tenant’s responsibility to check that the payment has been set up correctly.  The rent must be received in cleared funds on the agreed date each month.

Moving In

For most tenancies, there will be a “Check-In” at the property with an independent Inventory Clerk. The Inventory Clerk will release keys to you at this time. You will be provided with a copy of your Check-In Report shortly after you move in.  An Inventory Report is arranged at the discretion of the Landlord.  They may only require Cairds to hand over keys to you, or they may do their own Inventory and meet you at the property on the day you move in.


Tenants are responsible for all Utilities unless otherwise stated.  It is the Tenants responsibility to advise the Council, Utility companies (Gas, Electricity, Water), TV Licence, Telephone and Broadband providers of their occupancy.

Telephone and internet companies will not accept instructions from third parties; it is the Tenant’s responsibility to ensure that there is a working active line available.

Absence From The Property

All Tenants should be aware of their responsibilities for the property during the Tenancy.  It is particularly important that any leaks, gas or electrical problems, are reported immediately.  In addition the property must be secure when left unattendedDuring the winter months, necessary steps must be taken to prevent freezing of the water, heating systems and pipes.

Cairds Obligations

Our obligations vary depending on which level of service we provide to the Landlord.  Tenants will be advised of our obligations prior to the commencement of the Tenancy.

Introduction Only

You will be required to liaise with the Landlord upon the commencement of your tenancy with any rental or management queries you may have.

Rent Collection

Rental payments must be made to Cairds when due.

Any management queries must be directed to the Landlord.

Managed Properties

If Cairds are instructed to Manage the property on behalf of the Landlord we will undertake inspections of the property to check condition, cleanliness, garden maintenance (if applicable) and general maintenance throughout the Tenancy.  An appointment will always be made in advance with the Tenant.


Tenants are required to take out the appropriate Tenant insurance to cover their personal belongings and accidental damage to the Landlord’s contents, which includes third party cover.  Insurance must be in place as soon as your Tenancy commences.